NO.22011/1/2011-Estt(D)
Dated- 13 .12.2013
Government
of India
Ministry
of Personnel, Public Grievances and Pensions
(Department
of Personnel and Training)
New Delhi
110001
OFFICE
MEMORANDUM
Subject:- Furnishing DPC proposats to the UPSC and preparation of
approved select panels for promotion in a time bound manner as
laid down in DoP&T's Model Calendar for DPCs - Regarding.
***
The
undersigned is directed to state that with a view to having the approved
select
panels for promotion ready in advance in a time-bound manner, this
Department
has issued a Model Calendar for DPCs vide OM No.22011/9/98-
Estt.(D)
dated 8th September, 1998. An indicative pattern has been provided in the
Model
Calendar for various events involved in the pre/ post DPC related
actions.
All the
Ministries/Departments have been impressed upon from time to time to by
this
Department to adhere to the prescribed time-line so as to ensure that the panel
is ready
in time and is utilised as and when the vacancies arise during the course of
the vacancy
year.
2.
Inspite of above mechanism in place which is an effective tool to check
delays in
convening of the DPCs, it has been observed from the references received
from
various Ministries/departments that the DPCs are not being convened in time
and are
leading to avoidable litigations too, in certain cases, particularly from the
employees
who retire on superannuation by the time the DPCs are convened and
the
approved panels are ready. This affects the manpower planning and impedes
the
career progression of the employees.
3. One of
the reasons for delays in convening DPCs, cited by concerned
Ministries/
Departments is non-acceptance of their proposals by the Union Public
Service
Commission (UPSC). It may be noted that UPSC has introduced Single
Window System
for accepting complete proposals. This system has resulted in
substantive
improvement in number of DPCs being held by UPSC. The average
time
taken for disposal of a case has also come down to 53 days as compared to
120 days
taken earlier. The concerned administrative Ministries/ Departments are
required
to send their proposals to the UPSC complete in all respects. In terms of
the
extant instructions, while referring the DPC proposals to the UPSC, the Joint
Secretary/
Additional Secretary concerned gives a certificate to the effect that the
information
and documents have been furnished in accordance with the prescribed
checklists.
Any lapses in full documentation need to be addressed properly and on
priority by
plugging the loopholes wherever required.
4. The
objective of timely promotions of employees in various
Ministries/Departments
can be achieved only by strictly adhering to the Model
Calendar
and sending the DPC proposals to the UPSC, complete in all respect.
5. All
the Ministries/Departments are again counselled to ensure compliance
of
instructions in order to achieve the desired objectives of timely convening of
DPCs/preparation
of approved select panels within the prescribed time frame.
(Mukta
Goel)
Director(E-I)
Tele. No.
23092479
