Stoppage of social media to give instructions/directions

ALL INDIA ASSOCIATION OF CENTRAL EXCISE

GAZETTED EXECUTIVE OFFICERS

President:                                     Address for communication:                                       Secretary General:

T. Dass                             Flat No. 6, SE 11, Shastri Nagar, Ghaziabad                                     Harpal Singh

Mob.9848088928       mail Id:aiacegeo2019@gmail.com Site:cengoindia.blogspot.in        Mob.9717510598

Vice Presidents: B L Meena, K V Sriniwas  (Central) Chinmoy Ghosh, Rajashish Dutta (East) Ashish Vajpayee, Amadul Islam (North) B Pavan K Reddy, M Jegannathan (South) Sanjeev Sahai, U D Meena (West) Joint Secretaries: S P Pandey, T A Manojuman (Central) Apurba Roy, Siddhath Tewari (East) A K Meena, S K Shrimali (West) Anand Narayan, Prabhakar Sharma (North) H Sadanand, M Nagaraju (South); All India Coordinator: B L Meena Office Secretary: B C Gupta Treasuer: Manoi Kumar Organising Secretary: Soumen Bhattachariya

(Recognised by G.O.I., Min. of Fin. vide letter F.No. B. 12017/10/2006-Ad.IV A Dt.21.01.08)

Office address: 206, B wing, CGO Complex II, Kamla Nehru Nagar, Ghaziabad

Ref. No. 218/AIB/S/19                                                                                 Dt. 23.09.19

To,

Sh. Pranab Kumar Das,

Chairman, CBIC,

North Block, New Delhi.

Sub: Request for stoppage of social media to give instructions/directions.

Sir,

            Kindly refer to the earlier communications of the Association on the issue including Ref. No. 13/AIB/W/19 Dt. 18.01.19 and Circular issued vide No.A.49011/1/2017/DPAR/CCD(2) Dt. 02.01.17 of the Govt. of Puducherry (enclosed herewith).

2. Further, it is to submit with due regards that the social media and digital mode particularly whatsap is also being used in the CBIC and its formations for official communications to give instructions and directions to the officers. These directions are being given at every minute to the subordinate officers.

3. As mentioned in the above referred Circular of the Govt. of Puducherry, any foreign country can get the official communication and the documents uploaded on social media. To make official communications on the social media is not only the violation of the Official Secrets Act but it is also against the guidelines issued by the Ministry of Information Technology, Govt. of India, New Delhi.

4. As the mention of the guidelines of the Ministry of Information Technology has been made in the Circular of the Govt. of Puducherry, it is understood that the same procedure should be followed in all govt. offices including the CBIC. No such procedure of giving directions/instructions has also been prescribed in the Office Procedure Manual.

5. In view of the above, it is requested-

i) to direct the authorities under CBIC not to give directions/instructions on any social media including the whatsap.

ii) to direct the officers that all govt. officers/officials and employees of societies/organisations run by govt. shall desist from use of social media for official work. No group shall be formed for official communication and they should not be members of any official group run in social media nor interact with seniors bypassing the administrative hierarchy and routine official channel.

iii) whenever it is essential and unavoidable, written permission should be taken from the Cabinet Secretary for doing govt. work through social media.    

            Thanking you,

Yours sincerely,

Encl: As above.                                                                                                                                

(HARPAL SINGH),

Secretary General.

Copy with the request for necessary action to:

1) The Revenue Secretary, North Block, New Delhi.

2) The DOPT Secretary, North Block, New Delhi.

3) The Secretary, Ministry of Electronics and Information Technology, Electronics Niketan, 6, CGO Complex, Lodhi Road, New Delhi: 110003

4) The Cabinet Secretary, President House, New Delhi.