" IRS OFFICERS PROMOTED FROM THE GRADE OF SUPERINTENDENT OF CENTRAL EXCISE ARE ALSO MEMBERS OF AIACEGEO. THIS IS THE ONLY ASSOCIATION FOR SUPERINTENDENTS OF CENTRAL EXCISE AND IRS OFFICERS PROMOTED FROM THE GRADE OF SUPERINTENDENT OF CENTRAL EXCISE THROUGH OUT THE COUNTRY . President Mr.T.Dass and SG Mr. Harpal Singh.

Wednesday 17 December 2014

Dear friends,

Please see  the draft constitution of the  "IRS Promotee Officers'   Association" , which is posted below:

Please carefully go through it in order to make any changes in such a way that the Constitution is largely acceptable to all the members concerned. This Constitution will be placed before the general body meeting of the Association for approval and acceptance.

Regards
B.A.Chakravarthi


                                          
CONSTITUTION OF THE
 IRS PROMOTEE OFFICERS' WELFARE ASSOCIATION

PREAMBLE

WHEREAS it is expedient to Adopt the Constitution for  the of the INDIAN REVENUE SERVICE PROMOTEE OFFICERS' WELFARE ASSOCIATION (hereinafter called as the “Association”), to suit and cater to the present requirements of the “Group A” Officers in Central Excise, Customs and Service Tax Departments in the matters of Subscription, Donation, Constitution of the Managing and Associate Committees, framing of the Rules and Bye Laws etc. the members of the Association  hereby Adopt this Constitution in the General Body Meeting of the Association held at Mumbai on the 21st day of DECEMBER 2014.

1. NAME, JURISDICTION AND COMMENCEMENT
This Constitution shall be titled as the Constitution of the "INDIAN REVENUE SERVICE PROMOTEE OFFICERS' WELFARE ASSOCIATION".

The Office and Headquarters of the Association shall be located in _____.
                                                                     
The Official Year of the Association shall be the Calendar year, beginning from 1st August and ending on 31st July every year, in view of the possible changes during the Annual General Transfers and in consideration to the functional necessities with regard to geographical locations and expediencies. However, the accounting year for the purpose of the Administration of Financial Accounts and for the Association shall be from 1st April to 31st March every year.

This Constitution shall comprise of and extend to the Establishment of all Commissionerates and Directorates/Formations in India and any more Commissionerates/Directorates /Formations  which may be formed in future out of any Jurisdiction or part thereof, from the present Jurisdiction of the existing Commissionerates and that the same is subject to the approval of the Apex Body ,namely,  All India Association of Central Excise Gazetted Executive Officers of which all the promotee IRS officers are members.

The Association shall be treated as an Independent Association falling under the jurisdiction of the Central Board of Excise and Customs [CBEC] subject to the Guidelines, Aims, Objectives, and Resolutions of this Association and the “All India Association of Central Excise Gazetted Executive Officers”. 

2 AIMS AND OBJECTIVES

                  i.        The Aims and Objects of the Association shall be:
i) To render efficient service to the Nation.
ii)  To Safeguard and Promote the Interest, Rights and Privileges of the Members of this Association in particular and of the All India Association of Central Excise Gazetted Executive Officers in general  and to adopt measures for betterment of their interests and service conditions,  whether Posted in the Central Excise, Customs and Service Tax or any other Organization in the Department of Revenue, Ministry of Finance under the Government of India.
iii)      To Foster and Promote the spirit of mutual goodwill and respect among the Members of the Association for the furtherance of their Common Interests as well as those among the Members borne on the different Cadres of the Services and attempt at rooting out the factors leading to the growth of the spirit of dissatisfaction among the Members, inefficiency and individual delinquency, encouraging all the time, just and honorable relation between the Members of the Association and the  Authorities.
iv)      To Promote the common interests —  Social, Intellectual and Economic — of the members of the Association, who are distinct category of Government Employees so that commonality of interest can be secured to the maximum extent and the Association functions as a homogeneous group.
v)       To Secure to the members of the Association fair conditions of service and thereby to help them function more efficiently and build-up healthy traditions in the Services without clash of Interests and in accordance with the CCS (RSA) Rules, 1993.          
vi)      To pursue only those matters which involve general principles concerning the welfare and service of the Members and to prevent victimization of any office bearer or Member, as a result of his/her holding such office or being a member.
vii)     To raise, maintain and to utilize funds for the purpose of various activities of the Association, in the interest of its members.
viii)    To present to the Government the cause of the members unprejudiced by Racial, Communal or Regional considerations.
ix)      Generally, to do all such other acts as are incidental or conducive to the attainment of the above objectives.
x)       This Association may affiliate or co-ordinate itself with such Organizations/Federations which is commensurate with the interests of the Association, with the consent of the General Body or the Managing Committee, which are consistent and in consonance with the aims and objectives of the All India Association of  Central Excise Gazetted Executive Officers.  There may also be no objection to a composite Association, consisting of other similarly placed or comparable Gazetted Executive  groups/categories, subject to administrative convenience. 

3.MEMBERSHIP

All IRS promotee officers in service and also those retired officers residing within the jurisdiction of this Constitution are eligible for Membership of the Association. The Membership shall, however, be not open to an Officers who are directly recruited to a Group “A” Post in the Department. The term Member and the words having reference to the  masculine gender shall be taken to include  female members.
The President and Secretary General of the All India Association of  Central Excise Gazetted Executive Officers shall be ex-officio members of this Association.

4. ENROLMENT
Any person eligible for Membership agreeing to act and abide by the Aims and Objects of this Association shall be enrolled as a Member on making an Application/Authorisation letter in writing in the prescribed form giving his/her consent for the deduction of monthly Subscription from the Pay in favour of the Association. The consent so given shall continue, even after his/her transfer from the present post/place, unless and until, the same is withdrawn in writing to the relevant and concerned Designated Authorities.

5. FINANCE/SUBSCRIPTION
(i)      The Finances of the Association shall consist of the Subscription,
Contribution, Donations by Members and any other collections made by lawful means.

(ii)     Each Member of the Association shall Pay a Monthly subscription for each year at the rate of Rs.100 per month through Check-Off System/Pay Rolls as per the provisions of Central Civil Services (Recognition of Service Association) Rules, 1993 regardless the intention whether or not to convert this Association as Service Association in terms of the aforesaid Rules.

(iii)    The Subscriptions shall be subject to any Revision by the General Body from time to time and shall be collected through Pay Rolls as per the provisions of CCS (RSA) Rules, 1993.
(iv)     The retired officers who are desirous to become members of this Association shall send the subscription amount directly to the Treasurer and obtain a receipt for the amount paid. The retired officers may opt for payment of subscription on a quarterly basis.

6.CESSATION OF MEMBERSHIP
Any Member of the Association shall cease to be a Member on the following grounds:-

i)If he resigns from the Primary Membership of the Association.

ii) If he is removed or dismissed from Service.
iii)If he either resigns or retires from the Service.
iv) Any act of commission or omission on the part of a Member, contrary to the Aims, Objects and Programs of the Association shall render him liable for expulsion, either temporarily or for a specified period and that his Membership shall stand terminated by taking a Resolution to that effect in the Management Committee.

7.RE-ADMISSION
Any Member whose Membership has been terminated as per the provisions of Article 6 (i) and (ii), may be readmitted as a Member, on his agreeing to re-enroll himself from the date of his resignation from membership or on re-instatement based on the decision and conditions made by  the Managing Committee. 

8. GENERAL BODY
All Members of the Association in accordance with the Articles 3 and 4, shall Constitute the General Body which shall be the Supreme Authority of the Association and all the decisions of the General Body shall be final and binding. The minimum Quorum for the General Body meeting shall be 50 Members.

9. FUNCTIONS OF THE GENERAL BODY
The General Body Meeting of the Association shall be called by the General Secretary with the Concurrence of the President, with prior notice of minimum 15 days, as and when felt necessary, but shall be held invariably, once a year to transact following business:
(a)     To review and confirm the minutes of the last General Body Meeting.
(b)     To review, discuss and adopt the report of the General Secretary.
(c)      To review, discuss and approve the audited accounts of the    Association.
(d)     To elect the Office Bearers and Members of the Managing Committee as per Articles 13 and 14,
(e)     To nominate Auditors for the next term of the Managing Committee and to nominate Managing Committee Members as per Articles 13 and 14.
(f)      To adopt resolutions on any subject concurrent with the Aims and Objects of the Association and to take decisions on any course of action or measures to be taken in pursuance of the Resolutions passed.
(g)     To consider and adopt Amendments, if any, to the Constitution.



10.MANAGING COMMITTEE OF THE ASSOCIATION
          The work of the Association shall be Managed by the Managing Committee which shall consist of Twenty (20) Members out of which eighteen (18) Members shall be elected by the General Body or Nominated by the  Managing Committee, in terms of  Article 16 of the Constitution. Of the above, Three (3) shall be the Principal Office Bearers, namely the President, the General Secretary and the Treasurer. The Structural Form of Managing Committee shall be as follows:-

(i) 1. THE PRESIDENT and THE SECRETARY GENERAL shall be elected directly by the members through a secret ballot.
(ii) THE TREASURER shall be co-opted and Nominated by the General Secretary in the General Body Meeting or in the Managing Committee Meeting, according to his choice for Operational/Working Convenience and Efficiency.
(iii) The PATRON & ADVISOR shall be Co-Opted by the General Body or by the Managing Committee from the members .He shall be a person with wide knowledge and experience in the affairs of the association.                     
(iv)  Each Zone shall be represented by one Vice President and one Joint Secretary elected during the General Body Meeting from amongst the respective Members of the respective Commissionerates in a Zone in terms of Article 16. However, the number of Vice-Presidents and Joint Secretaries could be varied or increased depending upon the Jurisdictional, Geographical and operational exigencies. This election shall also be conducted either through a secret ballot or through co-opting amongst the zonal office bearers. 
          (v) In addition to the above Posts, each Zone shall be represented by not more than Two (2) Members per Zone as Committee Members during the General Body Meeting from amongst the Members of the respective Zones.  However, the number of Committee Members could be varied or increased, depending upon the Jurisdictional, Geographical and operational exigencies.

          (vi)  If for any reason, the election amongst the Members per Zone for the Posts of  Vice-President and Joint Secretary could not be held or elected, then the Vacant Post/Posts  amongst the above,  shall be filled up by nominating any suitable Member by decision  of the  Managing Committee either during the General Body meeting itself or immediately after the General Body Meeting, but not later than 45 days. 

(vii)   In the event of any vacancy arising on account of Promotion/Transfer/Retirement/Resignation/Termination/Death etc. for any of the above Posts, the Managing Committee shall Co-Opt a suitable Member for the respective Posts and the same shall be deemed as ratified and valid. However, the vacancies arising on account of any of the above exigent situations, for the posts of President or General Secretary, the Managing Committee may consider Co-Option of the Senior Vice President and Senior Joint Secretary respectively, subject to the majority approval of the Managing Committee Members for the rest of the tenure period till the next General Body Election Meeting.  The decision of the Managing Committee, in this regard, shall be final.
        
(viii) The Nominated Members for the Posts of Vice President, Joint Secretary and Committee Members from each Zone referred to in (v) and (vi) above, shall have the right on par with elected ones. The Posts of President and the General Secretary, Co-opted as per (vi) above shall exercise all powers in accordance with the Articles 17(A) and 17(B) respectively.

11. MANAGING COMMITTEE MEETING - PERIODICITY AND ITS FUNCTIONS
     The meeting of the Managing Committee will be held as frequently as necessary but at least once in a year.
          All the Office Bearers, Members elected by the General Body and co-opted/Nominated Members by the Managing Committee shall attend all the meetings of the Managing Committee as and when and where called either by the President, or the General Secretary.
          If any Office Bearer, Member, co-opted/Nominated Member failed to attend any three meetings of the Association consecutively, without any written communication or any valid reason, he/she shall be automatically stand expelled from his/her respective Post.
     Functions of the Managing Committee Shall be:
a) To manage the work of Association in the best possible manner.
b) To examine the accounts of the Association.
      c)  To sanction the expenses of the Association.
 d)  To set up sub-committees for specific purposes.
e) To frame bye-laws and other rules which shall be in tune with the Aims and Objects  of the Association and which will further be subject to approval of the General Body.
f)To take decisions on all the matters brought before the Committee.
g)To get accounts of the Association audited as and when required, but at least once in a year.
h) To nominate Members to represent the Association.
i)  To nominate any office bearer of the Association in the event of vacation on account of death, resignation or termination of the Membership, till the General Body fills up the vacancy by an Election.
j)     To determine the eligibility or continuity of Membership of any person.

12. ASSOCIATE EXECUTIVE COMMITTEE MEEGINGS OF THE ASSOCIATION
     The work of the units at the Zonal levels with the Jurisdiction of this Association, in terms of Articles 1 & 3, shall be managed by the Associate Executive Committee Members of the Zonal Units.  The Associate Executive Committee shall primarily consist of the Vice-President, the Joint Secretary and the two Committee Members of the respective Commissionerates in the Zone. Besides the above four Members of the Managing Committee  not more than  Members of the respective Zonal Unit Commissionerate shall be Co-Opted for such Associate Executive Committee.  The Vice-President and the Joint Secretary shall co-ordinate with the President and the Secretary General in respect of the affairs of the Association at the Associate Unit Level and also convene Meetings, in terms of Article 13.

13.  CONVENING OF MEETINGS
 i)      The Secretary General of the Association shall convene the General Body Meeting at least once in a year.
ii)      A Special General Body Meeting shall be called by the President, on requisition being made by at least 25% of the Members and within 30 days from the date of such requisition. But for any reason, the period may not be extended beyond 15 days.
iii)     The Managing Committee Meeting shall be called by the Secretary General with the concurrence of the President as and when necessary or at least once in 6 (Six ) Months. 
iv)          A Special Managing Committee Meeting shall be called by the President on requisition being made by one third of the Members of the Managing Committee within the period of fifteen (15) days, from the date of receipt of such requisition.
v)           The Associate Executive Committee Meeting shall be preferred to be convened or called for, by the President, the Secretary General or the Vice-President or the Joint Secretary of the respective Commissionerate once in 6 (Six) Months. 
vi)          A Special Associate Executive Committee Meeting shall be called for by any of the Vice-Presidents on requisition being made by One-Third of the Members of the respective Zonal Units within the period of 10 (Ten) days from the receipt of such requisition.  

vii)        The President and the Secretary General shall be informed about such Associate Executive Committee Meetings so that the respective Associate Units shall ensure their physical presence to maintain and achieve a uniform and consistent opinion and to make resolutions accordingly at the Zonal Unit Level.
viii)      Any decisions inconsistent with Aims and Objectives of the Association, if any, taken at any Zonal Associate Executive Committee Level shall be placed and discussed in the Managing Committee before implementation and that the decision of the Management Committee shall be final.  In fine, the Associate Executive Committee‘s Opinion/Resolutions shall be subject  to the decision of the Managing Committee so that a uniform policy is taken and adopted by the Association.
14. AMENDMENT TO THE CONSTITUTION
The Constitution of the Association may be amended subject to the following conditions:-
i)       Notice of the intention to amend the Constitution shall be given to all Members.
ii)      Resolution seeking amendment of the Constitution shall be included in the Agenda for the first ensuing Meeting of the Members in the official year, preferably, in the General Body Meeting.
iii)     The Resolution shall be passed by not less than two third of the Members present and voting in the Annual General Body meeting, with at least half the number of the Members entitled to vote present during such meeting.  
iv)      Further amendment to the Constitution, if any, shall be done invariably in the General Body Meeting. However, in the event of an exigent situation, the Managing Committee may pass suitable Resolution to temporarily tide over the situation and the same shall be ratified by the General Body within the next ensuing General Body Meeting, but not later than six months. If such ratification is not within the specified time, the Amendment to the Constitution suggested by the Managing Committee would be construed as invlaid.  In such exigencies, the majority opinion of the ensuing General Body shall prevail.  

15.     OFFICE BEARERS OF MANAGING COMMITTEE
(a)     President
(b)     Secretary General
(c)      One Treasurer shall be nominated/selected by the Secretary General in terms of Article 10 of the Constitution.
(d)      Patron & Advisor
(e)     One Vice President for each Zone
(f)      One Joint Secretary for each Zone

          The number of Posts of Vice-Presidents, Joint Secretaries and the Committee Members could be varied or increased, depending upon the operational, Geographical and Jurisdictional exigencies and necessities.  The above Posts except the Posts the Patron & Advisor and the Treasurer shall be elected by the General Body in terms of Article 16 of the Constitution and that the Posts of President, General Secretary and the Treasurer shall be considered as Principal Office Bearers.

16.     ELECTION OF OFFICE BEARERS AND MANAGING COMMITTEE MEMBERS
(i)      No one shall hold any office of the Association unless elected/selected to it, in terms of this Article.
(ii)     The Election of the Office Bearers and the Managing Committee Members excluding that of the Posts of Patron & Advisor and the Treasurer shall be held once in every two years, but in any case not later than three months from the expiry of tune of the existing Managing Committee. If the election is not held within such extended time, the Office Bearers and the Managing Committee Members would cease to be duly elected representatives of the Association and the Apex Body, namely, the All India Association of Central Excise Gazetted Executive Officers shall have the right to hold the election for constitution of new Managing Committee under its supervision.
(iii) Similarly the office bearer of the Zonal Units also should be elected failing which the Managing Committee or the Apex Body, namely, the All India Association of Central Excise Gazetted Executive Officers shall have the right to hold the election for constitution of new office bearers at the Zonal units.
         
(iv) MODE, MANNER AND METHOD OF ELECTION
a)        The Election shall be conducted by the Association only, except, in terms of Article 16(ii) above, by the All India Association of Central Excise Gazetted Executive Officers.
b)        No other Government Department shall in any manner, be associated with any process of Election of Office Bearers and Managing Committee. 
c) The Polling for the Election shall be conducted by way of secret ballot. A Chief Election Officer to be nominated by the President in Consultation with the Secretary General and the Managing Committee or at the pre-convention meeting.
(d)              The President in Consultation with the Secretary General and the Managing Committee shall also appoint not more than Two Election Officers to assist and co-ordinate with the Chief Election Officer for smooth Conduct of the election processes. 
(e)       In case of disputes relating the election process the decision of the Chief Election Officer in Consultation with the other Election Officers and the outgoing Managing Committee or the Members of the pre-convention meeting shall be final.
 (f)  The Chief Election Officer in Consultation with the other Election Officers may nominate Observer/Observers for smooth and fair functioning of the Election, especially to vet the Certificate/Authorization Slips/Consent Letters to ensure voting by Members who are following the check-off system, in accordance with the Central Civil Services (Recognition of Service Association) Rules, 1993.

    (g)  The process of conduct of election including the appointment of Returning Officers, inviting of Nominations, withdrawal of Nominations, preparation of the Final List of Candidates for various Posts, preparation of Ballot Papers/Boxes, safe transportation of the Ballot Papers/Boxes to the Polling Stations and their safe return to the Counting Center, Counting of Votes and Declaration of Results shall be undertaken by the Chief Election Officer with the help, assistance and co-ordination of his team and with the help of the outgoing Managing Committee Members.
 (h)     Eligible Members of the Association who have submitted their Authorisation/Consent  letters and   desirous of contesting the Election, for the Declared Posts of Managing Committee Members including  for the Posts of Office Bearers mentioned in Article15, except for the Posts of the Treasurer and the Patron & Advisor, shall file their  nominations with the Chief Election Officer or Election Officers or any Other Officers Authorized by the Chief Election Officer on or before the Date and Time specified in the Election Notice for filing Nomination.
(i)   One Member shall contest only for one Post.  In the event of any Nomination filed for more than 1 Post, by any individual Member, both/all the Nominations so filed shall be deemed as invalid and rejected.
(j)   For the Post which has a contest voting shall be made by Ballot Papers at the Polling Stations, the Date,  time & place of which shall be Notified in advance and the Results shall be announced in the General Body Meeting, the Date ,time and place of which shall be Notified in the Election Notice by the Chief Election Officer.
(k) The Members who have given their Consent letter/Authorization letter for deduction of Subscription through Pay Rolls only are eligible for casting their votes in the election and that the voting through secret ballot shall be the mode of Election. 

 (l)    Counting of Votes shall be done by the Election Officers or any other person authorized by the Chief Election Officer. The decision of the Chief Election Officer shall be final. The Declaration of Results, after Counting shall be made by the Chief Election Officer.
       (m)  The Chief Election Officer shall intimate the list of successful candidates for each Post and shall intimate to the All India Association of Central Excise Gazetted Executive Officers.
     (n)   The CBEC and all the Chief Commissioners and Commissioners  are to be informed about the election of new office bearers at least within four days after the declaration of the results.
(n)   The newly constituted Managing Committee shall select from eminent members of the Association knowledgeable and experienced in service matters to the Posts of Patron and Advisor. The Managing Committee can select more than one Patron and Advisor depending upon the needs of the Association.

17.     FUNCTIONS OF THE OFFICE BEARERS
(A)    PRESIDENT
(i)      The President shall preside over all the meetings of the Association. He shall supervise the over-all Administration of the Association. He shall ensure from time to time, during his tenure that the Association policy is framed and implemented in the best interests of all the Members of the Association and any activity is conducted strictly in accordance with the Aims and Objectives of the Association.
(ii)     The President shall be empowered to call Special General Body Meeting, Extra Ordinary General Body Meeting and Special Managing Committee Meeting and Associate Executive Committee Meetings as per the provisions of this Constitution.
 (iii)   The President shall appoint the Chief Election Officer and not more than two Election Officers for the purpose of Election, in Consultation  with the Managing Committee and the Secretary General.
(iv)    The President shall have the right to cast the deciding vote on any matter..

(B)    SECRETARY GENERAL
(i)      Subject to the direction and control of the President, the General Secretary shall be the Chief Executive of the Association and all correspondence will be addressed by the Secretary General. The Secretary General will also represent the Association wherever necessary before any authority or forum.
(ii)     The General Secretary shall maintain all the records of the Association, except records pertaining to Finance of the Association which shall be the responsibility of the Treasurer.
 (iii)   The General Secretary shall convene and call for all the meetings of the Managing Committee and Annual General Body Meeting of the Association, except for those mentioned in Article 13 which are to be called for by the President . 
(iv)    The Secretary General shall spear-head all the activities of the Association.
(v)     The Secretary General shall place before each Managing Committee all correspondences that transpired from the date of the previous meeting and give an account and the results of the activities in General. The Secretary General shall initiate action on decisions taken by the Managing Committee and/or the General Body.
(vi)     The Secretary General shall be responsible for properly directing the activities of the Association and offer such guidance as may be expedient.
(vii)   The Secretary General shall be responsible for proper utilization of the funds at the disposal of the Association.
(viii)  At the time of exigency, the Secretary General may initiate actions but the same shall be ratified by the Managing Committee.
(ix)    The Secretary General may in consultation with the President invite other Members at his discretion to attend the Managing Committee/Associate Executive Committee Meetings. But such Members shall not have the right to vote on any issue.

(C) TREASURER
(i)      The Treasurer shall be in charge of the entire funds of the Association and render proper Accounts to the Managing Committee and the General Body.
(ii)     The Treasurer shall issue receipts for money/cheques received on account of the Association.
(iii)       He shall pay all the bills for the expenditure incurred on account of the affairs of the Association after they have been passed for Payment by the Managing Committee.  However, the President, General Secretary and the Treasurer or any two of the Members may on their own, sanction immediate incidental expenditure up to Rs.10,000/- at a time, but these shall be ratified by the Managing Committee at its next meeting.  No expenditure shall be incurred except under the authority of the Managing Committee. 
(iv)        All the accounts of the Association shall be got certified/Audited by the Treasurer from auditor/auditors (Elected by the General Body). 
(v)         He shall keep Accounts with the bank in the Association’s name, and withdraw sums for the expenses under his own signature together with the signature of either Secretary General or the President.

(D) PATRON & ADVISOR
The Patron & Advisor shall be selected in terms of Article 16 above.
(i)   He shall endeavor his best to monitor, guide, motivate and advise the incoming Managing Committee for all the lawful efforts of the Association. 
(ii) He shall liaise and co-ordinate, wherever necessary, with the All India Association, with the consent of the General Secretary. 
(iii)  He shall impart and share the past experiences, knowledge and information on all technical, legal, service and procedural matters to the Managing Committee, as and when, the necessity arises, so that the same could be gainfully and properly utilized by the Association. 
(iv)  It is for the Managing Committee to make use of the services, experiences and exposures of the Patron & Advisor for the Aims and Objectives of the Association.

(E)_ VICE-PRESIDENT
The Vice-President shall perform the functions of the President in his absence and shall exercise all the powers of the President as defined under Article 17 above in the absence of the President.
(i)The Vice-President shall preside over any meeting in the absence of the President or at the request of the President.
(ii)The Vice-President elected to represent the Zone shall be the President of the Executive Committee of the Zone and shall preside over the Zonal Executive Committee Meetings.
(iii)The Vice-President shall co-ordinate with the Joint Secretary of the Zone and may resolve problems of members the of the individual Commissionerates falling in the Zone in consultation and with the authorization of the Secretary General.

(F)  JOINT SECRETARY      
(i)      The Joint Secretary can perform any work in the interest of the Association as and when entrusted to him by the Secretary General. He shall be the General Secretary of the Executive Committee at the Zone level and shall be the main Executive at the Zonal level. 
(ii)     The Joint Secretary elected to represent the Zone shall co-ordinate with the General Secretary for the welfare and interests of its Members at the Zonal level. 
(iii)   The Joint Secretary elected to the Zone shall ensure proper co-ordination with the treasurer for the collection of subscription through check-of-system in accordance with the Central Civil Services (Recognition of Services Association) Rules, 1993.
(iv)    He shall organize the activities of the Association through meetings at Commissionerate levels and shall devise the ways and means for collection of funds and ensure maximum Membership, maintain register of Members and assist Secretary General in every matter. 
(v)     He shall endeavour to propagate the activities of the Association through publicity of journals, pamphlets, periodicals and websites  of the Association as well as devise means and methods for publicity of souvenirs in consultation and co-ordination with the General Secretary.
(vi)     He shall devise the ways and means   to advance social, cultural and economical interests amongst the Members and organize co-operation at the Zonal level in consultation and co-ordination with the General Secretary.
(vii)   The Joint Secretary shall represent the grievances of the Members at the Zonal and Commissionerate level along with the Vice-President of the Zone with the authorization and approval of the Secretary General. 
18. QUORUM
     a) The quorum of the Managing Committee shall be ten (10) members.
     b)       The quorum in the General Body shall be 50 members.
             c)      The meeting shall be adjourned if there is no prescribed      quorum.
d)      The meeting so adjourned may be held immediately after half an hour at the same place.  Such adjourned meeting shall not require any quorum.

19. AUDITORS
a)       Two Honorary auditors shall be elected by the Annual General Body or by the Managing Committee from amongst the Members.
b)       The auditors shall audit the Accounts of the Association as and when requested by the Managing Committee.  However, the Accounts shall be audited at least once in each year before the Annual General Body Meeting is held.
c)     Following the audit of accounts in terms above provisions, the accounts shall be audited by professional Chartered Accountants and duly certified.

20. NOTICE OF MEETING
          An Extra-ordinary General Body Meeting may be called by the President as and when necessary when the situation warrants. At least i5 days notice shall be given to such meeting to all the members.

21. RESOLUTIONS
          Any Member desiring to place any Resolution(s) to be considered by the General Body Meeting shall send such Resolution(s) in writing to the Secretary General at least 10 days in advance of the date fixed for such meeting.



22. DISSOLUTION OF ASSOCIATION
          The Association shall not be dissolved except by the Vote of majority of 3/4th Members present and voting at the time of General Body Meeting called for the purposes, provided the total number of Votes cast in such meeting is not less than 2/3 or of the number of the Members on the Rolls of the Association.  The President shall have no casting vote at such a meeting.  The funds of the Association after meeting all its liabilities shall be disposed of in accordance with decisions of the dissolution meeting. 

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